Utilizing User Defined fields
In order to facilitate flexible account coding and grouping for the Accounting Export module (as well as other, future reporting applications) several user-defined text fields were added in multiple areas of SysManager (and our database). Used creatively, these UDFs allow users to organize their Accounting Export data precisely as their accounting processes demand.
Example:
If a company wanted to post over/short to a different account depending on where it occurred, they could enter the appropriate account code in each salespoints’ User Defined 1 field, and then select Salespoint User Defined 1 from the dropdown list. If that same company wanted to post credit card payments to a different account based on Merchant ID, they could use the salespoint User Defined 2 field. There two additional UDF’s for salespoints remaining.
New user-defined text fields (between two and four available for each area) have been added to:
• Departments
• Categories
• Items
• Profit Centers
• Payment Types
• Account Types
• Salespoints
• Salespoint Groups
• Operator
• Operator Groups
• Inventory Locations
For detailed information on where to locate these User Defined fields see
Appendix B User Defined fields configuration.