Selling season pass/membership cards

1. To sell the season pass/membership card select the season Pass/Membership card item in the menu and click on the Set Guest button. Enter guest information and either save (if no activation takes place at the time of sale) or click on the DebitWare tab (if activation takes place at the time of sale.)

2. If activating at the time of sale the operator can enter an amount to load on the pass/card. This “additional” amount is added to the sale total. Daily and total spending limits may also be set for the pass/card.

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3. If the pass/card is not configured to be activated at the time of the sale, it can be activated later by selling an activation item. This item is configured in SysManager as a Regular Item on the Action tab with DebitWare activation selected from the dropdown box.

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4. At the salespoint, simply sell the activation item, click the DebitWare line item button, swipe the card into the Card Swipe field and click Check. Enter any additional amount to load on the card. Total or daily spending limits may also be set as applicable. Remember that passes activated on the same line item are linked together on the same invoice (without the setting DWLineItemLink=FALSE) and that passes may be linked to existing invoices with the Lookup button (to transfer balances to a new card or link a new pass to an existing family or group’s invoice).

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5. At finalization, you are forced to collect the amount loaded onto the season pass/membership card (in the previous example, $250) and an invoice is created in the account specified in the Season Pass/Membership Card DCI. The season pass/membership card may now be used for payment up until the loaded amount ($250 in the example above) is used.

6. The season pass/membership card may be re-loaded simply by selling a re-load item and specifying an amount to re-load on the card. This re-load item is configured in SysManager as a Regular Item on the Action tab with DebitWare reload selected from the dropdown box

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7. At the salespoint, sell the re-load item, click the DebitWare button, enter the card number and click Check. You may then add the amount to re-load on the card.

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