Approve instructor timecards
1. Go to SysManager > Activities > Privates.
2. Highlight the Instructor whose timecard you want to approve.
3. Click the Time Card button. The Electronic Time Card screen is displayed with the Instructor’s schedule displayed at the top of the screen.
Note: The Instructor dropdown list defaults to all Instructors, unless you have assigned the Instructors supervisor log-in names. Then, only the Instructors who have been assigned to your log-in name are displayed in the dropdown. This is to enable supervisors to edit only their employees’ timecards and simplify Instructor selection from the list.
4. Review the Instructor timecard, making any necessary changes to the events in it. Once you are happy with the timecard’s accuracy, click the Approve button.
Note: The Approve button marks all the events with a pay status of A for approved. Once events are marked in this way, those bookings are locked in the schedule and cannot be modified. (This goes in the b_sched table for the booking – once exported, b_sched is copied to p_sched.) Only approved time cards can be processed for payroll.
Note: A timecard and all its events can be unapproved simply by clicking the Unapprove button for an approved timecard. At this point, these events can again be edited or moved.
Note: The Paid box will adjust from $0.00, to the calculated earnings, following the payroll Export process in PayManager. In SysManager, you see the timecard Status change from Approved to Locked and the earnings populate the Paid box.