Invalid Pass List (Hotlist)
You create the Invalid Pass List from SysManager > Activities > Pass Activities > Create Invalid Pass List. This list is then loaded by ScanMan module upon start-up once connected to SalesEZ application. The Invalid Pass List allows a Symbol unit to be taken to locations where there is no network connection and scan passes and tickets off-line. The Hotlist, as it is sometimes called, prevents invalid passes (not access records) from scanning “good” in this off-line situation. Up to 25,000 invalid passes can be loaded into the hotlist. Passes are loaded into the hotlist based on the following conditions:
1. Expired passes are not loaded into the hotlist (this would cause the list to become too big and unusable).
2. Voided For and/or Voided By passes are loaded into the hotlist.
3. Passes that have an individual Blackout Date Range set on their pass record are loaded into the hotlist, assuming that the hotlist is generated during the individual blackout date range.
4. Passes whose template includes a blackout range of dates are loaded into the hotlist, assuming that the hotlist is generated during one of the template blackout date ranges.
5. Passes whose template is not valid for certain days of the week are loaded into the hotlist assuming the hotlist is generated on one of the invalid days of the week.
6. When a hot pass list is generated, only those voided passes sold at a particular site are included. The hot pass list does not include multiple sites.
The Invalid Pass List can be viewed from ReportManager > Reports > Pass Reports > Hot Pass List. With this report you can print all invalid passes at a particular site (as defined in SysManager > Preferences > Company Information > Site Number) and you can choose to print all voided passes or all passes voided for a specific reason, like fraud. The ReportManager - Reports/Pass - Invalid Passes security setting available from SysManager > Preferences > Security > New > Edit a Role allows operators to generate a new Hot Pass List Report in ReportManager.
To create the Invalid Pass List:
1. In SysManager, go to Activities > Pass Activities > Create Invalid Pass List.
2. Create a list of passes that are to be included in the Invalid Pass List by specifying the Access Control prefix used in pass programs and the As of date.
3. Click the Update button in order to update the existing Invalid Pass List with current information based on the criteria selected.
4. The Invalid Pass List is stored within the server data in a table called hotlist.
5. Upon startup and connection to SalesEZ application, the most recent copy of the hotlist is loaded by ScanMan module for use in off-line scanning situations.
6. A barcode encoded with *SETHOTLIST* (see the following sample) may be scanned in order to check the number of pass records included in the hotlist loaded on the scanning unit to the number of records within the hotlist in the server data in order to help verify that the most recent copy of the hotlist is loaded.
*SETHOTLIST*
Results of using the Hotlist:
• When scanning a pass that is included in the hot list, the following information is displayed on the Symbol scanner:
HOTLIST
<Pass number>
This pass is hotlisted.
• Expired passes still scan “good” in offline situations even when using the hotlist functionality. This is because expired passes are not included in this list in order to keep it to a reasonable size.
